St. Luke Event Form

Ministry Name REQUIRED Please fill out this field. Please enter valid data.

Ministry Head REQUIRED Please fill out this field. Please enter valid data.

Email REQUIRED Please fill out this field. Please enter an email address.

Phone Number REQUIRED Please fill out this field. Please enter a phone number.

Event Contact (If different from Ministry Head) Please enter valid data.

Differing Contact Email Please enter an email address.

Differing Contact Phone Number Please enter a phone number.

Event Title (for publishing) Please enter valid data.

What kind of event? REQUIRED Special Event Ministry Project (ex.: Giving Tree) Ministry Promotion at Masses (ex.: AHG Annual Launch Weekend) Please fill out this field.

Event Guest Speaker (for Fr. Andy's approval) Please enter valid data.

Number of days of event REQUIRED Please fill out this field.
Day 1
- Event Date REQUIRED Please fill out this field. Please enter a date.
- Set Up Start Time Please enter valid data.
- Event Start Time REQUIRED Please fill out this field. Please enter valid data.
- Event End Time Please enter valid data.
- Clean Up End Time Please enter valid data.
Day 2
- Event Date REQUIRED Please fill out this field. Please enter a date.
- Set Up Start Time Please enter valid data.
- Event Start Time REQUIRED Please fill out this field. Please enter valid data.
- Event End Time Please enter valid data.
- Clean Up End Time Please enter valid data.

Room Reservation Request

This area is a room reservation REQUEST. Office staff will contact you as soon as possible to confirm the room availabiliity:
Room requested Parish Hall Kitchen Hope Charity Temperance Prudence/Justice Fortitude Other
Event Set Up Questions or Notes Here

Event Promotion

How can we help you promote your event?
Please describe what you would like your ad to say. Also note any requests for your ad's appearance; you may also email the Communications office any photos or text for use.: REQUIRED Please fill out this field.
Please promote our event through: Bulletin Social Media Pulpit Announcement (submit to office 2 weeks in advance)
Please note the timeframe that you would like your ad to be published during:
Ticket language (ex: $25 per couple or $30 per family; kids under 10 eat free, etc)
Please contact communications@stlukesparish.org with any additional questions or materials relating to promotion.

Ticket Sales and Cash Boxes

If you Click YES to Cash Boxes, please contact the Bookkeeper TWO WEEKS PRIOR TO THE SALES DATE to arrange a cash box plan for your event.
Do You Need Tickets Printed in Office? (If YES, office will contact you with the ticket template. Print ready art will be due back in office 2 weeks before Ticket Sales begin.) REQUIRED Yes No Please fill out this field.
For Ticket Sales Outside Masses: Do you need a CASH BOX? Yes No
For Ticket Sales Outside Masses: If Yes: Do you need START UP CASH? Yes No
Ticket Sales Outside Masses wk 1 Please enter a date.
Ticket Sales Outside Masses wk 2 Please enter a date.
Ticket Sales in Office (Start) Please enter a date.
Ticket Sales In Office (End) Please enter a date.

Kitchen Supplies & Office Support

Please list any paper goods you will need for the event
Please list any printing (from the office) you will need for the event (banner, handouts, etc.)
- Art work due in the office at least 3 weeks prior to date needed or upload below.
- Please use word or publisher files, no .pdf files
Please submit files for printing.
Will you need Keys for the event? Yes No
Will you need access to the Sound System in the Parish Hall? Yes No